FYE 2026 Weekly Emails

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Monday, July 6

Here are your fiscal year end tasks and deadlines forthe week ofJuly 6-July 10.

Today, July 6 is the1stClose(period 12)for Campus.Journals must be approved by6 p.m.to post forfirstclose.

Please continue your final review of your SpeedTypes. Make sure all assets, liabilities, revenues, expensesand transfers are properly stated, and all clearing accounts are cleared.Reviewthe(pages 9-10) to make sure any items that apply to your department are in progress or complete.

Review any June journals you either started or are responsible forapproving andfinalizeordeletethem.Journal creators, please let your approvers know when your journals are ready to review.

Reminder:Continue to payextra attention to the dates used for your journals. Journals in FIN default to the current date. Remember to change the journal date of 07/xx/2026to 06/30/2026for June journals. For JEs in adjusting periods996/997,remember to select "Adjusting Entry” on the Journal Header tab.Adjusting entries for adjustment periods 996/997 are only applicable to JEs using the Actuals ledger. Budget JEs should continue to use Period 12, non-adjusting entry. Do not create JEs in period 996/997with a July date- CCO will deny them and stop them from posting.

If you are working ahead, the actualsledger for FY27 is now open, so you can create FY27 journals.

Today, July 6,you may begin sending CU Marketplace invoices for FY27 business to the PSC.

Today, July 6is the deadline to send finalconsumableinventory reports and adjustments to CCO(matthew.hinkle@colorado.edu)

Today, July6theprocurement card (ACCESP) and CU Marketplace (ACCAPMKT) accrual entries will be posted. You will see the effect of these entries reflected in the financial statementsonTuesday, July 7.You will additionally see the effects of any allocations for these entries on Wednesday, July 8.

Tomorrow, July 7,System allocations will run against the activity in period 12, and the UCB UNP transfer for paired SpeedTypes will be posted. No FY26JEs should be approved/posted by departmental staff tomorrow. Period 996will open after close processes are complete.All unposted June (period 12) journals will be automatically copied into the next period (996).

Tomorrow, July7at 5 p.m. is the deadline for any hand drawn payroll checks to be recorded in FY2026(OC 07/02/26)

Wednesday, July 8, 1stclose reports are available on demand in the reporting system after 8 a.m.

Thursday, July 9at noonis the deadline for fund 3x JEs and fund 30/31/33 PETs from departments for second close.These journal entries require departmental approval and should be put in their own journal, separate from other funds and from each other, if possible, to speed up the CCO secondary approval process. If you needassistance, please contact the following CCO staff based on the type of transaction:

For fund 30/31/33/34 JEs, please ensure the header description includes what is being moved, why itwasn’tcharged to the correct SpeedType originally, and an affirmation that the transaction benefits the receiving SpeedType.Don’tforget to attach allappropriate documentation, includingan m-Fin Financial Detail clearlyidentifyingthe expenses that are moving. Also, try to separatefund30/31/33 and fund 34 transactions from others. For further information on fund 30/31/33 JEs, please visit thecost transfer policy and guidancepage.

For sponsored project (fund 30/31/33) PETs, please make sure you check the summary tab to ensureSpeedTypetotals are what was intended. Make sure the answers to grant questions reflect why you are moving the expense and how the changebenefitsthe project/award. If the payrollis from180+ days in the past, a PI-signed or e-signed statement isrequired. Finally, ensure theSpeedTypehas sufficient funds.

Thursday, July 9 at 5 p.m.is the deadline to upload and approve time for 7/4/26 BW PPE.

Looking ahead

Monday, July 13at 6 p.m. is the 2ndCampus Close(Period 996).Journals must be approved by 6 p.m. to be posted forsecondclose. June journals that are not approved in time for second close will automatically carry into period 997.

Monday, July 13, the OUCwillbook the payroll accrual (shift) for BW PPE 7/4 - pays on 7/17. It will be visible on reports onJuly 14 (associated allocations will be visible on July 15).

Thursday, July 16 at 6 p.m. is the final close (Period 997) for departments and final cutoff. This is the last day for departments to enter JEs and BJEs.This is also the final deadline for fund 30/31/33 PET's.

Monday, July 20 at 6 p.m. is the final deadline for PETsfor FY26for all fund types.

Please contact yourcampus accountantif you have questions or would likeassistance.

Wednesday, July 1

Here are your fiscal year end tasks and deadlines for July 1stand July 2nd. There are no deadlines on Friday, July3rd-Enjoy theholiday!

Today, July 1 at noon. Invoices sent to the PSC atapinvoice@cu.eduby noon on July 1are automatically considered FY26 business and will beaccrued. Invoices for FY27 business should not be sent to the PSC until July 6.

Today, July 1 at 6 p.m., isthe last day to provide campus approval for PVs in CU Marketplace for FY26.

Today, July 1 at 6 p.m., is the last day toallocateprocurement card reports for accrual.

Please note that all FY26 procurement card transactions that missed the posting deadline of June 18should be assigned,allocated,and itemized (if notsubmittedand approved). This ensures that assigned transactions will end up in the correctSpeedTypeand account code. Transactions thatremainunassigned will wind up in defaultSpeedTypesand account codes, neither of which may beappropriate. On Tuesday, July 7, you can see the effects of the procurement card and Marketplace accrual entries on your financial statements.If you find errors, you can create accrual JEs toadjustthe effects of any incorrectlyaccruedtransactions. I encourage you to review theor contact yourcampus accountantif you are unsure about the best way to make these corrections.

Starting today, please pay extra attention to the dates used for your journals. Journals in FIN default to the current date. Remember to change the journal date of 07/xx/2026 to 06/30/2026for June journals. If you are working ahead, theactualsledger for FY27 is now open, so you can create FY27 journals.

**REMINDER**Continue to post your JEs in period 12 as a non-adjusting entry throughMonday, July 6.While period 996 has been opened for the Denver/Anschutz campus, we should notbe creating these adjusting entries just yet.

Your FY26 encumbrances should have been cleared and rolled to FY27 whereappropriate (except manual encumbrances). If you run a June report today, you should not see PO or payroll encumbrances (other than projectspeedtypes). POs and SPOs will roll into FY27 as long as thereismore than $1 balanceremaining. If there is no balance, they will not roll forward and cannot be used for payments in FY27.

There will be no deadlines on Friday, July 3 – Enjoy the holiday!

Looking ahead

Monday, July 6 at 6 p.m. is 1st Campus Close (Period 12). Journals must be approved by 6 p.m. to be posted forfirstclose. June journals that are not approved in time for first close will automatically carry into period 996.

Monday, July6theprocurement card (ACCESP) and CU Marketplace (ACCAPMKT) accrual entries will be posted. You will see the effect of these entries reflected in the financial statements onTuesday, July 7. You will additionally see the effects of any allocation for these entries on Wednesday, July 8.

Monday, July 6is the deadline to send finalconsumableinventory reports and adjustments to CCO(matthew.hinkle@colorado.edu)

Please contact yourcampus accountantif you have questions or would likeassistance.

Monday, June 29

Here are your fiscal year tasks and deadlines for today, June 29, and tomorrow, June 30. There will be a bonus email this week on Wednesday, July 1.

Today, June 29,the fiscal year 2026-27 (FY27)will occur.

Tomorrow, June 30 at noonis thelast day tosubmitrequests to cancel or reissue AP checks. Submit Warrant Adjustment Form to APinvoice@cu.edu.

Tomorrow, June 30 at 5 p.m.is the deadline for anyhanddrawnpayroll checks to be recorded in FY2026 (OC 06/25/26).

Tomorrow,June30is the last business day of the fiscal year. Consult theand theto help ensure you do not miss any critical items.

All business transactions completed by midnight must be recorded as FY26 activity in the correct SpeedType and account code. As a general reminder:

Revenue- All goods and services provided to external customers by midnight tonight must be recorded as revenue. The corresponding receivable should be recorded if cash has not yet been received. All goods and services provided to other CU departments should be recorded as interdepartmental revenue.

Expenses- All goods and services received by midnight must be recorded as expenses in the Finance System for FY26. You may need to create an accrual JE if payment has not yet beenprocessedand the transaction is not in CU Marketplace toaccrue.

Journals- Journal creators and approvers, please be proactive with your journals during this time of year. Creators, let your approver know when a journal is ready. If a journal is not valid,deleteit or save it to be finished later. Approvers, go into the Finance System and review those journals awaiting your review and takeappropriate action. If journals include funds 30/31/33/34 SpeedTypes, remember the departmental approval needs to take place before CCO can review or provide secondary approval.

Below is a quick reference list of today's tasks. Please also review thefor comprehensive details about each deadline or task that must be completed for year-end.

  • The Bursar’s Office and the Office of Cash Management close at 4:30 p.m.
  • Cash (or checks) received through 3 p.m. June 30 is due to OCM by 4:30 p.m.for FY26 business processing.
  • Money received after 3 p.m., and not deposited to OCM, must be manuallyaccruedby departments. Contactyourcampus accountantfor assistance with this process.
  • Goods and services received must be accounted for in FY26.
  • Physical inventory of consumable goods must be completedby today.
  • Counts of petty cash and change funds must be completed by today.
  • Submitafor all qualifying non-cash gifts received during FY26 and not yet reportedin accordance withthe
  • Review the OUC guidance on. If you have any questions about UBIT, please contact Rob Guinn (Robert.guinn-1@colorado.edu).

Looking Ahead

Wednesday, July 1 at noon. Invoices sent to the PSC atapinvoice@cu.eduby noon on July 1are automatically considered FY26 business and will beaccrued. Invoices for FY27 business should not be sent to the PSC until July 6.

Wednesday, July 1 at 6 p.m.is the last day to provide campus approval for PVs in CU Marketplace for FY26.

Wednesday, July1at 6 p.m., is the last day toallocateprocurement card reports for accrual.Please note that all FY26 procurement card transactions that missed the posting deadline of June 18should be assigned,allocatedand itemized (if notsubmittedand approved) on an expense report by Wednesday, July 1 at 6 p.m.This ensures that assigned transactions will end up in the correctSpeedTypeand account code. Transactions thatremainunassigned will wind up in defaultSpeedTypesand account codes, neither of which may beappropriate. On Tuesday, July 7, you can see the effects of the procurement card and Marketplace accrual entries on your financial statements.If you find errors, you can create accrual JEs toadjustthe effects of any incorrectlyaccruedtransactions. I encourage you to review theaccrual exampleor contact yourcampus accountantif you are unsure about the best way to make these corrections.

Friday, July 3isIndependence Day holiday (observed).

Monday, July 6 at 6 p.m.is 1st Campus Close (Period 12). Journals must be approved by6 p.m.to be posted forfirstclose. June journals that are not approved in time for first close will automatically carry intoperiod 996.

Please contact yourcampus accountantif you have questions or would likeassistance.

Monday, June 22

Today, Monday June22the Payroll Register Report for the monthly pay period ending 6/30, that pays on 6/30, is now available.

Tomorrow,Tuesday, June 23at noonis the CUF deadline for gift transfer requests greater than or equal to $500,000 for the June 30 wire. Requests received afterthis cutoff will be processed as FY27business. Although most CUF gift fund transfers occur automatically in the Finance System, theis stillrequiredto:

  1. Liquidate the principal of an endowment or quasi-endowment;
  2. Transfer CUF funds to a non-fund 34, such as fund 50 (loan) or 71 (capital construction);
  3. Correct errors in deposits; and
  4. Transfer funds when the donor specifies certain signatures for spending.

Contactaccounting@cufund.orgor theif you have questions.

Wednesday, June 24at 4:30 p.m.is the deadline with the Bursar’s Office forcheckrefunds, direct deposit refunds, demand warrants, and refund cancellations.

Thursday, June 25 at 5 p.m.is the deadline to upload and approve time, and complete approval of Position Data, Funding, and Job Data for biweekly pay period ending 6/20/26

Friday, June 26 at 6 p.m.is the deadline for fund 3x journals andfund 30/31/33PETs from departments for 1st Close (Period 12). These journals require departmental approval and should be put in their own journal, separate from other funds and from each other, if possible,to speed up the CCO secondary approval process. If you needassistance, please contact the following CCO staff based on the type of transaction:

Check for unposted journals that you need to correct,validate, andsubmitfor approval. Refer to thecost transferspage foradditionalinformation on sponsored project journals.

For fund 30/31/33/34 JEs, please ensure the header description includes what is being moved, why itwasn’tcharged to the correctSpeedTypeoriginally, and an affirmation that the transactionbenefitsthe receivingSpeedType.Don’tforget to attach allappropriate documentation, includingan m-Fin Financial Detail clearlyidentifyingthe expenses that are moving for sponsored project JEs. Also, try to separate fund 30/31/33/34 transactions from others. For further information on fund 30/31/33/34 JEs, please visit thecost transfer policy and guidancepage.Check for unposted journals that you need to correct,validate,andsubmitfor approval.

For sponsored project PETs, please make sure you check the summary tab to ensureSpeedTypetotals are what was intended. Make sure the answers to grant questions reflect why you are moving the expense and how the changebenefitsthe project/award. If the payrollis180+ days in the past, a PI-signed or e-signed statement isrequired. Finally, ensure theSpeedTypehas sufficient funds.

Looking ahead

Monday, June 29, the fiscal year 2026-27 (FY27) will occur.

June 30is the last business day of the fiscal year.Consult the and theto help ensure you do not miss any critical items.

Wednesday, July 1 at noon. Invoices sent to the PSC atapinvoice@cu.eduby noon on July 1are automatically considered FY26 business and will beaccrued. Invoices for FY27 business should not be sent to the PSC until July 6.

Wednesday, July 1 at 6 p.m., is the last day toallocateprocurement card reports for accrual.

Please contact yourcampus accountantif you have questions or would likeassistance.

Monday, June 15

Here are your fiscal year tasks and deadlines for the week of June 15-19.

Thursday, June 18 at 6 p.m.is the last day to provide any changes to June FY26 allocations to accounting@colorado.edu

Thursday, June 18 at 6 p.m.the moratorium onorg tree changes begins.All new requests and org treemovesthat weresubmittedafterJune 11will be processed after the moratorium lifts.

Thursday, June 18 at 6 p.m.is the last day to provide campus approval for procurement card expense reports in Concur to ensure payment in FY26 (the rest will beaccrued).

  • These postand pay deadlines are the dates to target for June (and earlier) expenses. Refer to OUC’spage for more information about these and other procurement posting and accrual deadlines.
  • Reminder:If you miss the post/paydeadline for procurement card transactions, you have until July 1 at 6 p.m.to assign,allocate, and itemize procurement card transactions foraccurateaccrual. A transaction isaccruedbased on its allocation and itemization status at the deadline. To ensure the best accrual possible, transactions should additionally besubmittedand/or approved, though thisis not required tobe completed byJuly1.Refer to the2026 Fiscal Year-End pagefor more information on the logic behind the accrual.

Thursday, June 18 at 6 p.m. is theLast day to request increases to SPOs/BPOs for roll forward to next FY, send request to Changeorder@cu.edu- deadline 6pm ;SPOs must have at least $1 balancein order toroll forward.

Friday, June 19 is the Juneteenth Holiday– please consider this in your FYE plans and enjoy the Holiday!

Looking Ahead

Tuesday, June 23 at noonis the CUF deadline for gift transfer requests greater than or equal to $500,000 for the June 30 wire.

Wednesday, June 24 at 4:30 p.m.is the deadline with the Bursar’s Office forcheck refunds, direct deposit refunds, demand warrants, and refund cancellations

Remember to visit CCO’s2026 Fiscal Year-Endpage frequently for up-to-date information, the fiscal year-end calendar, valuable resources and an archive of the daily emails. Now isa good timeto review the year-end checklist onpages9and10of the.If you have any questions, don’t hesitate to reach out toyourcampus accountant.

Monday, June 8

Plan aheadfor smooth sailing throughyear-end.

It is better to create your JEs for funds 30/31/33/34andPET’sfor funds 30/31/33transactionsearlier, ratherthan later. This will ensure posting in the current fiscal year and avoid any last-minute delays. Please refer to the instructions on theCost Transferswebpage. The use of these instructions may helpspeedthe approval process.Note that fund 30, 31, 33and 34 (gift) JEs need departmental approval before CCO will review them.We processroughly threetimes the normal number of JEs for June and appreciate your help during this extra busy time of the year.

Please continue to review May reports toidentifyand clean up any errors.

Tomorrow,Tuesday, June9is the deadline for departments tosubmitnew account code requestsforFY26. Please send requests toaccounting@colorado.edu.

Thursday, June 11at 5 p.m.is the deadline for approval of Position Data, Funding, and Job Data forbiweeklypay periodending6/6/26.

Friday, June 12at 4p.m.is the deadline tosubmitlate pay and hourlyto work-study transfer requests to the Student Employment Office. Completion of the Late Pay/Hourly to Work-study Transfer request form (found on the Student Employment website) does not guarantee that a transfer will occur. Late pay and hourlyto work-study transfers are contingent upon the availability of funds and student eligibility. Due to the timing, late pay/hourly to work-study transfer requests aregenerally unableto be processed for the6/20/26 or 7/04/26pay periods. However, you can contact Brenda Duran in the Student Employment Office at 303-492-3548 or brenda.duran@colorado.edu to see if an exception can be made.

Friday, June 12 at 6 p.m.is the last day to closePOsso they do not roll forward to FY27 and to request increases to SPOs. Send requests tochangeorder@cu.edu. Remember that SPOs that need to roll forward to FY27 must have at least a $1 balance.

Friday, June 12 at 6 p.m.is the last day to provide departmental approval for both employee and non-employee travel and expense reimbursements in Concur to ensure payment in FY26.

Friday, June 12 at 6 p.m.is the last day to provide campus approval for payment vouchers (PV) in CU Marketplace to ensure payment in FY26. This is also the last day tosubmitvendor invoices and paper forms, including Payment Authorizations (PA), Non-employee Reimbursement International (NRI) and Study Subject Payments (SSP), toapinvoice@cu.edutoensure payment in FY26. This includes PA forms to replenish petty cash.

Friday, June 12 at 6p.m.is the last day to ensure payment in FY2026, last day to provide supplier information to PSC to request new or update existing supplier for payments made on paper forms (PAs, NRIs and SSPs)

These post and pay deadlines are the dates to target for June (and earlier) expenses. Refer to OUC’spage for more information about these and other procurement posting and accrual deadlines.

Remember to visit CCO’s2026 Fiscal Year-Endpage frequently for up-to-date information, the fiscal year-end calendar, valuable resources and an archive of the daily emails. Now isa good timeto review the year-end checklist onpages 8 and 9 of the.If you have any questions, don’t hesitate to reach out toyourcampus accountant.

Looking Ahead

Thursday, June 18 at 6 p.m.is the last day to provide campus approval for procurement card expense reports (rest will beaccrued).

Thursday, June 18 at 6p.m is the Last day to request increases to SPOs/BPOs for roll forward to next FY, send request to Changeorder@cu.edu - deadline 6pm ;SPOs must have at least $1 balancein order toroll forward.

Thursday, June 4

To our campus partners: This is the first fiscal year-end email update to remind everyone of the tasks to be completed in preparation for the fiscal year-end close. These weekly updates will contain instructions, information, due dates and deadlines to help get us through the large and complex undertaking that is fiscal year-end. These emails are intended to provide timely information and effective coordination to help us work together for a successful close. As always, thank you for your valuable assistance during this annual event.

Note: June 1 was the beginning of the FOPP/ST inactivation moratorium. You can continue to send in requests for inactivations and they will be added to the queue and addressed when the moratorium ends on August 5.

Tomorrow, Friday, June 5, is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY26. For purchasing and payment in CU Marketplace, external suppliers need to complete registration in the . For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the supplier’s W-9/W-8 forms with the PA/SSP forms and submit them to the PSC by this day - apinvoice@cu.edu.

Tuesday, June 9 is the deadline for departments to submit new account code requests for FY26. Please send requests to accounting@colorado.edu.

  • As you review your May statements to identify and correct problems, verify balances and make any necessary adjustments, here are a few things to keep in mind:
  • Check your balance sheet reports and make any corrections for abnormal balances, company card personal charges and/or travel advances.
  • Make sure assets have a debit (positive) balance (except allowance for doubtful accounts) and liabilities have a credit (negative) balance.
  • For your balance sheet items, be sure your customer detail reconciles to the amounts in the PeopleSoft Finance System.
  • For accounts receivable, prepare to calculate and adjust your allowance for doubtful accounts, if appropriate.
  • For resale inventory, make plans to conduct your actual count of year-end inventory on hand, cost it out, and create an adjustment in PeopleSoft, if needed.
  • If you have transactions that do not belong in a particular SpeedType, please correct them.
  • If you have any uncleared balances such as payroll suspense, company card personal charges or company card unallowable expenses, process the correction to the appropriate SpeedType/account code.

The 2026 Fiscal Year-End webpage is the primary source for up-to-date information, valuable resources and an archive of the daily emails. The page also includes CU 91Ҹ’s fiscal year-end calendar which provides specific action items, responsibilities and deadlines. Please note that the most current information available will be posted to the website, with the daily emails serving to highlight any significant updates.

We look forward to working with you throughout the process. Please contact your campus accountant if you have questions or would like assistance.