91ÃÛÌÒ¸ó

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Hello I&R Staff,

Please mark your calendars for upcoming fiscal year end deadlines. In the next few weeks, it is critical to work with vendors to ensure work completed and/or goods received through June 30 are invoiced by the due dates. Additionally, prompt and accurate timecard entry and approval during this time is essential.

Contractor/Consultant Invoices:

Friday, June 12 – Marketplace SPO/BPO/PO change order request deadline.

Friday, June 12 – FY26 Invoices must be emailed to FM Accounts Payable (fmacctpay@colorado.edu) by 5pm if the vendor needs to be ¾±²õ²õ³Ü±ð»åÌýpayment before June 30 (Invoice date no later than 5/31/2026 - subject to payment terms). This is also an important deadline for Unifier invoices to be processed and accounted for prior to reviewing outstanding encumbrances and accruing FY26 expenses for work completed. Unifier purchase orders, change orders and invoices must be in completed status for accurate fiscal year end reporting.

*Note: If you have issued a subcontract to a vendor, work completed or goods received through June 30 must be reflected as an expense in our records for your project. If you haven’t already, contact those entities and ask them to provide an invoice for the actual work or their best estimate for work done through June 30 in time for entry into the Finance System for FY26. An outstanding encumbrance report will be sent out to project managers on Tuesday, June 16. Please contact Bonnie Worrall with questions on project invoices.

Monday, June 22 –All FY26 invoices should be emailed to FM Accounts Payable (fmacctpay@colorado.edu) by 5pm to give enough time for accounts payable processing.

Please do not save a stack of invoices to turn in on June 22! Turn them in as soon as you are able to approve them for payment. If you have FY26 invoices after June 22, send an email to FM Accounts Payable (fmacctpay@colorado.edu) as soon as possible so that the accounting team can determine the best method to record the expense. Please work diligently to get all invoices in before this deadline.

Timecards:

June 30 – All time through June 30 must be entered and approved by noon on Wednesday, July 1. Work with your supervisor to coordinate and ensure your timecards will be approved by the deadline. Supervisors, if you’re planning to be out of the office, arrange for a backup timecard approver while you are away.

Procurement card holders/delegates/approvers:

Friday, June 12 – Last day to provide campus approval for employee travel/expense reimbursements in Concur to ensure payment in FY2026. If you have travel plans between June 12 and June 30, you will need to work with your designated accountant to recognize these travel expenses in the correct fiscal year.

Non-employee reimbursements (for student safety shoes) must be entered and approved in Concur before 6pm on Friday, June 12 to be processed in FY26.

Thursday, June 18 – Last day to provide campus approval for June procurement card expense reports. After June 18, hold off on procurement card purchases until July 1 if possible. If it’s necessary to charge your procurement card for FY26 business after June 18, a new expense report must be completed and the speedtype allocation should be done immediately so that the accrual process is done appropriately.

Erin Lind
Assistant Director of Accounting and Finance
Infrastructure and Resilience
453 UCB, 91ÃÛÌÒ¸ó, CO 80309
303-735-7050 (office)
www.colorado.edu/infrastructure-resilience