Non-Tenure Track Reappointment Process

[Policies currently under review as of 7/2/2026]

Non-tenure track Teaching/Clinical faculty are reviewed for reappointment during the last year of their reappointment period. Non-tenure track reappointment dossiers are due to CAS Faculty Affairs by November 1st of the final academic year of appointment.Ìý

Adjunct and Adjoint ReappointmentsÌý

Reappointment ProcessÌý

  • Each April, CAS Faculty Affairs emails units a listing of their non-tenure track Teaching/Clinical faculty who will be up for reappointment review in the next academic year.Ìý
  • Units review the list and report any discrepancies (e.g., additions and/or deletions) by the provided deadline.
  • In compliance with the criteria for reappointment , each non-tenure track faculty member under reappointment review submits a dossier containing the required materials listed in the College of Arts and Sciences Non-Tenure Track Reappointment Checklist.
  • Units check reappointment dossiers for completeness and submit all required dossiers by November 1 via the unit’s OneDrive folder or to CAS Faculty Affairs. Units should retain a copy of all submitted dossiers.Ìý
  • CAS Faculty Affairs reviews the reappointment dossiers for completeness and forwards them to the appropriate Associate or Divisional Dean for review and recommendation.
  • The Associate or Divisional Dean provides reappointment recommendations to CAS Faculty Affairs.Ìý
  • CASÌýFaculty Affairs Coordinators notify units via email when the reappointment has been processed. CAS Faculty Affairs Coordinators send the units a reappointment spreadsheet to complete and return. The information in this spreadsheet will then be mail merged to createÌýthe draft offer letters, which will be submitted for final review and approval.
  • Upon receipt of approval, the CAS Faculty Affairs Coordinator will route the reappointment packet for the appropriate signatures, copying the unit, Human Resources Service Center, and the A&S Budget Office. If any changes to the offer letter are needed after approval, units mustÌýfill out an addendumÌýform.Ìý
For appointments with greater than or equal to 0.5 FTE teaching:Ìý
  • The CAS Faculty Affairs Coordinator will submit the draft offer letter to the Office of Faculty Affairs for review and approval.
  • Once approved by the Office of Faculty Affairs, the CAS Faculty Affairs Coordinator routes offer letter for all signatures, copying the unit, Human Resources Service Center, and the A&S Budget Office.
  • Appointment is entered in HCM (Human Resources software) by the Human Resources Service Center, .Ìý
For appointments with less than 0.5 FTE teaching:Ìý
  • CAS Faculty Affairs Coordinator routes offer letter for all signatures, copying the unit, Human Resources Service Center, and the A&S Budget Office.
  • Appointment is entered in HCM by the Human Resources Service Center, .

Negative Reappointment Recommendations:

  • If the unit recommendation for reappointment is negative, the dossier will be reviewed by a 2-person subcommittee of the College Personnel Committee (PC), which provides a written recommendation to the supervising administrator (Associate Dean or Dean of Division) and the Dean of the College (DoC).
  • The supervising administrator will also write a recommendation.
  • If the supervising administrator’s decision is non-reappointment, the faculty member will have 30 days to appeal to the Dean of the College (DoC). Grounds for appealing a decision to non-reappointment shall include:
    • the decision was seemingly unjust (i.e., arbitrary, capricious, retaliatory, based on personal malice, and/or inconsistent with treatment accorded to the grievant’ s peers in similar circumstances)
    • procedural errors of sufficient magnitude to affect the outcome.
  • In the case of appeal, the Dean will submit the reappointment dossier and all written materials to be reviewed by the College Personnel Committee, less any PC members who served on the 2-person subcommittee noted above.
  • Following a review of the appeal, the PC will provide a written recommendation to the DoC, and the DoC will consider the recommendation of the PC, the arguments, and body of evidence, in consultation with the Deans of Division.Ìý
  • A final written decision will be issued by the Dean of the College (DoC).
  • This procedure is not intended to restrict the rights of any faculty member to pursue other campus- or university-level appeal processes to which they are entitled.


Reviewed 2 July 2026